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15 Tips to Better Organize and Find Files on Your Mac

These tricks all involve the Finder, your Mac’s powerful file manager.

The more files you have on your Mac, the more difficult it can be to find what you’re looking for. That’s why we have the Finder, which can help you more easily go through your computer’s documents, folders and applications. However, to get the most out of the Finder, you need to know how to use it efficiently.

In this story we’ll show you 15 tricks you need to know to master the Finder, whether you need to open specific folders, quickly delete unimportant files, hide annoying sidebars and more. Here’s what you need to know.

And if you want more Mac tips, check out where to find all of your saved Wi-Fi passwords on your computer and these six Mac keyboard shortcuts you should be using all the time.

Set a default folder to appear each time you open a new Finder window

If you navigate to a particular folder often, then you can set it as your default and save yourself a few clicks each time you open the Finder. Click the Finder menu in the menu bar and then select Preferences. Under the General tab, you will see that for New Finder windows show, the default is All My Files. You can change to your Home or Documents folder, or whichever folder you use the most.

Automatically remove items from the Trash

If you click the Advanced tab in Preferences, you’ll see a number of boxes to check, including Remove items from the Trash after 30 days. This can help you keep your trash from overflowing with files.

Open a new Finder window

Need to open another Finder window. You can use a keyboard shortcut for that. Hit Command + N to open a new Finder window. You can also use Command + T to open a new Finder tab, which allows you to view various folders within a single Finder window.

Open a specific folder in the Finder

Instead of looking for a folder, you can use the following keyboard shortcuts to open a specific folder:

  • Command + Shift + C: Top-level Computer folder
  • Command + Shift + D: Desktop folder
  • Command + Shift + F: Recents folder
  • Command + Shift + G: Go to Folder window
  • Command + Shift + H: Home folder for your account
  • Command + Shift + I: iCloud Drive folder
  • Command + Shift + O: Documents folder
  • Command + Shift + R: AirDrop folder
  • Command + Shift + U: Utilities folder
  • Command + Option + L: Downloads folder

Quickly search for a file or folder in the Finder

Although you can click on the magnifying glass in the top-right corner of any Finder window to search for a file folder, you can also use the keyboard shortcut Command + F to open the Finder with the search bar already activated.

Get info about a file or folder in the Finder

Need more information about a file or folder, such as file kind, folder size, date created or last modified? You can hit Command + I to open the Get Info panel for any selected file.

Show or hide the Sidebar in the Finder

If you need a cleaner view, use Command + Option + S to show or hide the Finder’s sidebar. Hit Command-Control-T to add a selected item — a folder, usually — to the sidebar.

Show or hide the path bar in the Finder

The Finder has another information bar in addition to the sidebar: the path bar. It’s the narrow bar along the bottom edge of the Finder, which shows you the folder path to the file you currently have selected. If you want to hide or show it, hit Command + Option + P.

Change the Finder view

You can change the view of the Finder by clicking the four buttons in the menu bar at the top of a Finder window. Alternatively, you can use keyboard shortcuts:

  • Command + 1: Icon view
  • Command + 2: List view
  • Command + 3: Column view
  • Command + 4: Gallery view

Check out your view options

Hit Command + J to open the View Options panel. This lets you choose, among other things, the types of columns — Date Modified, Size, Tags and so on — that you want to see for the Finder’s column view. You can set different columns to show for different folders in the Finder.

Quickly view a file without opening it

You can always double-click a file to view it, obviously, but there is a way to simply preview it. If you click on a file once, to highlight it, and then hit the spacebar, you can check out a preview of it. If you hold down Option + spacebar, you can open a full-screen slide of the file.

Create a new folder

Just like on your desktop, you can use the Command + Shift + N keyboard shortcut to create a new folder in the Finder.

Quickly trash a file or folder

Save yourself the trouble of dragging a file to the trash can in your dock. Instead, select the files or folders in the Finder you’d like to trash and hit Command + Delete. In related news, you can hit Command + Shift + Delete to empty the trash.

Add a file or folder to your dock

Use Command + Control + Shift + T to add a file or folder in the Finder to your dock. It will sit to the right of the dock’s divider.

Customize the Finder toolbar

From the menu bar at the top of the screen, go to View > Customize Toolbar to drag buttons to and from the toolbar at the top of the Finder. If you find that you don’t like the changes you made, just drag the default set back to the Finder to start again.

Looking for more Mac tips and tricks? Here’s a trackpad setting you should adjust and four different ways to take a screenshot on your Mac.

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Google Making AI-Powered Glasses With Warby Parker, Gentle Monster

Google revealed its first two partnerships with eyeglass brands, with more to come.

The tech world has rarely been called stylish. But at Google’s annual I/O developers conference on Tuesday, the company took one step into the fashion world — kind of. The company revealed that the first eyeglass brands to carry Android XR AI-powered glasses will be Warby Parker and Gentle Monster, with more brand partners to be revealed in the future. Android XR is Google’s upcoming platform for VR, AR and AI on glasses and headsets.

Yes, there was a Superman joke as the company joked that unlike Clark Kent, who hid his superpowers behind nerdy glasses, the Android XR glasses will give you superpowers. That remains to be seen, although NBA star Giannis Antetokounmpo did show up at Google I/O wearing the XR glasses.

Warby Parker, founded in 2010, was originally an online eyeglass retailer that gained fame for its home try-on program, where customers could order five frames sent to their home to try on and then return. It also allowed customers to upload photos to see how they would look wearing different frames.

South Korean eyeglass brand Gentle Monster, founded in 2011, is known for its luxury eyeglasses and sunglasses. The company’s celebrity customers include Beyoncé, Rihanna, Kendrick Lamar and Billie Eilish.

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Tariffs Explained: I Have Everything You Need to Know as Walmart, Subaru Hike Prices

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Google I/O Announcements: The Latest AI Upgrades Coming to Gemini, XR and More

From its new Project Aura XR glasses to Chrome’s wants-to-be-more-helpful AI mode, Gemini Live and new Flow generative video tool, Google puts AI everywhere.

As you’d expect, this year’s Google I/O developer’s conference focused almost exclusively on AI — where the company’s Gemini AI platform stands, where it’s going and how much it’s going to cost you now for its new AI Ultra subscription plan (spoiler: $250 per month). Meanwhile, a new Flow app expands the company’s video-generation toolset, and its Android XR glasses make their debut. 

Plus, all AI usage and performance numbers are up! (Given that a new 42.5-exaflop Ironwood Tensor processing unit is coming to Google Cloud later this year, they’ll continue to rise.) 

Google’s Project Aura, a developer kit for Android XR that includes new AR glasses from Xreal, is the company’s next step in the company’s roadmap toward glasses-based, AI-driven extended reality. CNET’s Scott Stein goes in-depth in an exclusive interview with Shahram Izadi, Google’s VP and GM for Android XR about that future. And headset-based Project Moohan, developed in conjunction with Samsung, is now available, and Google’s working with Samsung to extend beyond headsets. 

For a play-by-play of the event, you can read the archive of our live blog.

Google already held a separate event for Android, where it launched Android 16, debuting its new Material 3 Expressive interface, updates to security and an update on Gemini integration and features. 

A lot of the whizzy new AI features are only available via one of its subscription levels. AI Pro is just a rebranding of Google’s $20-per-month Gemini Advanced plan (adding some new features), but Google AI Ultra is a pricier new option — $250 per month, with half off the first three months for the moment — that provides access to the latest, spiffiest and least usage-limited of all its tools and models,  as well as a prototype for managing AI agents and the 30 terabytes of storage you’re going to need to store it all. They’re both available today.

Google also wants to make your automation sound smarter with Personalized Smart Replies, which makes your generated answers sound more like you, as well as plowing through pieces of information on your device to provide relevant information. It’ll be in Gmail this summer for subscribers. Eventually, it’ll be everywhere. 

Also, it includes lots of better models, better coding tools and other details on developer-friendly things you expect from a developer conference. The announcement included its conversational Gemini Live, formerly part of Project Astra, its interactive, agentic, voice AI, kitchen sink AI app. (As Managing Editor Patrick Holland says, «Astra is a rehearsal of features that, when they’re ready for the spotlight, get added to Gemini Live.») And for researchers, NotebookLM incorporates Gemini Live to improve its… everything.

It’s available now in the US. 

Chrome AI Mode

People (that is, those over 18) who pony up for the subscriptions, plus users on the Chrome Beta, Dev and Canary tracks, will be able to try out the company’s expanded Gemini integration with Chrome — summary, research and agentic chat based on the contents of your screen, somewhat like Gemini Live does for phones (which, by the way, is available for free on Android and iOS as of today). But the Chrome version is more suited to the type of things you do at a computer rather than a phone. (Microsoft already does this with Copilot in its own Edge browser.)

Eventually, Google plans for Gemini in Chrome to be capable of synthesizing using multiple tabs and voice navigation. 

The company is also expanding how you can interact with its AI Overviews in Google Search as part of AI Mode, with interactions with AI Overviews and more agentic shopping help. It’s a new tab with search, or on the search bar, and it’s available now. It includes deeper searches, Personal Context — which uses all the information it knows about you, and that’s a lot — to make suggestions and customize replies.

The company detailed its new AI Mode for shopping, which has an improved conversational shopping experience, a checkout that monitors for the best pricing, and an updated «try on» interface that lets you upload a photo of yourself rather than modeling it on a generic body. 

Google plans to launch it soon, though the updated «try on» feature is now available in the US via Search Labs.

Google Beam

Formerly known as Project Starline, Google Beam is the updated version of the company’s 3D videoconferencing, now with AI. It uses a six-camera array to capture all angles of you, which the AI then stitches together, uses head tracking to follow your movements, and sends at up to 60 frames per second.

The platform uses a light field display that doesn’t require wearing any special equipment, but that technology also tends to be sensitive to off-angle viewing. HP is an old hand in the large-scale scanning biz, including 3D scanning, so the partnership with Google isn’t a big surprise. 

Flow and other generative creative tools

Google Flow is a new tool that builds on Imagen 4 and Veo 3 to perform tasks like creating AI video clips and stitching them into longer sequences, or extending them, with a single prompt while keeping them consistent from scene to scene. It also provides editing tools like camera controls. It’s available as part of Gemini AI Ultra. 

Imagen 4 image generation is more detailed, with improved tonality and better text and typography. And it’s faster. Meanwhile, Veo 3, also available today, has a better understanding of physics and native audio generation — sound effects, background sounds and dialogue.

Of course, all this is available under the AI Pro plan. Google’s Synth ID gen AI detection tool is also available today.

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