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Top 10 Tips to Help You Get a Better Grip on Gmail

Stay on top of your Gmail inbox with these must-have tips and tricks that will turn you into an email pro.

Texting has likely alleviated some of your email traffic, but I’d wager your email inbox is still like mine — a bit chaotic and disorderly. If you use Gmail daily on a computer for work or personal use, are you making the most of Google’s free email client? Gmail has a host of features that can help you better manage the constant flow of messages to and from your inbox. 

Here are the 10 tips that I have found most helpful in keeping on top of my email correspondence. You may already be using some of these, but hopefully you’ll find a few here that you can work into your routine to help manage the constant flow of messages to and from your Gmail inbox.

1. Mute annoyingly noisy email threads

Getting stuck on a group email thread can be as annoying on a laptop as a group text on your phone. You’ve got enough distractions during the workday that you certainly don’t need to see a group email continually calling out to you at the top of your inbox as new replies arrive. 

If you have an active group email and no longer care to follow the back-and-forth chatter, you can opt out. Open the thread, click the triple-dot button at the top and click Mute. The conversation will be moved to your archive, where it will remain even when more replies arrive. 

If you later get curious about what you missed, you can always find it in the All Mail view of Gmail, which includes your archived messages. You can then unmute the conversation if you so choose by opening the conversation and clicking the X button next to the Mute label at the top of the page. Once unmuted, the next time you receive a reply, it will show up at the top of your inbox.

Gmail mute buttonGmail mute button
Matt Elliott/CNET

2. Block unwanted messages

One step further than muting a message is blocking the sender. If you are getting needless and unwanted emails from someone, you can reroute their messages from your inbox directly to the spam folder. Open up a message from the unwanted sender, click the triple-dot button in the upper-right corner and select Block [Username]. 

3. Snooze so you don’t forget

Just like the snooze button on your alarm that you smash when you aren’t ready to get out of bed, Gmail has a snooze button for messages you aren’t ready to respond to but don’t want to lose track of in your inbox. Hover over a message in your inbox and click the little clock button on the right and pick a later time and date — later today, tomorrow, next week or a specific time you set — for it to appear back at the top of your inbox.

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4. Schedule messages to send later

With the popularity of remote work, it’s likely you work with people in various locations and time zones. Instead of an email that will disrupt someone’s evening or early morning, you can easily schedule your message to be sent at a later time. To do so, click the little down-arrow next to the Send button at the bottom of the compose window and click Schedule send. You’ll be able to pick a time in the future for your missive to arrive. You can keep tabs on your scheduled emails in the Scheduled folder under the Sent folder — it gets created once you schedule your first email.

5. Enable auto-advance and thank me later

I spend a large chunk at the beginning and end of each workday deleting unwanted emails. I prefer to open most emails before deleting them so I can take at least a quick glance before discarding them. By default, Gmail sends you back to your inbox instead of the next message when you delete an opened message, which requires more clicks and time to clean out your inbox. You can change this behavior in settings, however, so you advance to the previous or next message after you delete an opened message. 

In settings, click Advanced and you’ll see Auto-advance at the top. Click the radio dial on the right for Enable to turn on. And if you head back to Settings > General and scroll down to Auto-advance, you can choose to go to the next (newer) or previous (older) conversation. To save, scroll down and hit the Save Changes button.

gmail-auto-advance-settinggmail-auto-advance-setting
Screenshot by Matt Elliott/CNET

6. Choose your tabs

Gmail does an admirable job of filtering your inbox so the messages you care about go to your inbox while the rest get relegated to the Social or Promotions tabs. Click the gear icon and then click See all settings. On the Settings page, select Inbox and in the Categories section at the top, you can choose which tabs you want at the top of your inbox. Or if you simply ignore all tabs other than your Primary inbox, then you can uncheck all but Primary for a streamlined, tab-less Gmail experience. To save, scroll down and hit the Save Changes button.

7. Reading pane for an Outlook-like look

If you’ve got a big display, I encourage you to make use of your luxurious screen real estate and use Gmail’s reading pane. It makes Gmail look and feel more like Outlook, where you can view and respond to messages without leaving the inbox. Click the gear icon in the upper-right corner to open the Quick Settings panel, scroll down to Reading pane and select Right of inbox or Below inbox to split your view horizontally or vertically.

Gmail reading paneGmail reading pane
Matt Elliott/CNET

8. Save space by deleting messages with large attachments

Running out of space? If you are up against Gmail’s 15GB free storage cap (shared across Google Drive and Google Photos), then you can either pay Google for more storage or delete some messages and keep using the free plan. Search for size:5m or size:10m to see any messages that are larger than 5- or 10-megabytes. These are likely to have some big attachments. From this list, you can download the attachments you want to keep and then delete the message so it’s not taking up precious space with Google. Or just delete the old messages and attachments you no longer need.

9. Email large attachments via Google Drive

There’s a little Drive icon at the bottom of Gmail’s compose window. It lets you attach files you have stored in Drive or simply send a link. For Google Drive formats — Docs, Sheets, Slides and so on — your only option is to send a link to the file. For other file types — PDFs, Word docs, images — you have the option of sending them as an attachment or a Drive link, which lets you share files larger than Gmail’s 25MB size limit for attachments.

10. Hiding in plain sight: Advanced search

With Google behind Gmail, it’s no surprise that Gmail offers powerful search tools. You’ve likely used the search bar above your inbox to dig up an old email based on a keyword or sender, but it can do so much more. Click the little down-arrow button on the right of the search bar to open Gmail’s advanced search panel where you can search for date ranges and attachment sizes, by subject line and with other filters.

Need more Gmail help? Here are 15 Gmail shortcuts you should know and six Gmail tricks to minimize regret, frustration and spam. To stay safe, this is how you can secure your Gmail account in four easy steps.

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Technologies

Pope Francis’ Funeral: How to Stream Live or Watch the Replay

Here’s how to stream the pope’s funeral very early Saturday, and what you can expect to see during the service.

After a week of global mourning for Pope Francis, who died on Monday at age 88, the pope’s funeral will be celebrated on Saturday . Francis’ funeral will be held Saturday at 10 a.m. local time at St. Peter’s Square in Vatican City (which is very, very early if you’re tuning in from the US or Canada), and he will be laid to rest at the Papal Basilica of St. Mary Major in Rome. 

The Vatican will be livestreaming the papal funeral and procession, though not the burial, on its YouTube channel as it happens. The funeral will also be televised live on CBS, NBC, ABC and Fox, as well as on streaming services like Disney Plus, Hulu, Peacock and Paramount Plus. Due to the time difference, it seems likely that many interested North American viewers will catch it when it’s replayed later on Saturday. Numerous networks will rebroadcast the service later that day.

If you choose to stay up, or get up early, here’s when the live broadcast of the pope’s funeral will air in your time zone in the continental US on April 26:

  • ET: 4 a.m.
  • CT: 3 a.m.
  • MT: 2 a.m.
  • PT: 1 a.m.

The papacy of Pope Francis was notable for the progressive reforms he brought to the Roman Catholic Church. He appointed more than half of the current College of Cardinals and attempted to foster more positive attitudes toward members of the LGBT community and migrants worldwide.

What to expect from the funeral 

The funeral will follow many rituals, though not all traditional protocols will be followed. Most popes are buried in St. Peter’s Basilica or its grottoes, but the AP reports Francis chose the St. Mary Major Basilica to reflect his veneration of an icon of the Virgin Mary that is located there, the Salus Populi Romani (Salvation of the People of Rome).

His funeral will be less elaborate than those of other popes per his own wishes. Francis simplified papal funeral rites last year, permitting his burial outside the Vatican, and emphasizing his role as a bishop rather than as pope (the pope is also the Bishop of Rome).

Previous popes were buried in three coffins: one of cypress, one of lead and one of oak. Francis requested to be buried in a single wooden, zinc-lined coffin and not to be placed in an elevated bier as other popes were.

The coffin will be taken from St Peter’s Basilica and placed on a dais in St Peter’s Square, where Cardinal Giovanni Battista Re will lead the service. After the service, the coffin will return to St Peter’s Basilica before it is carried across the River Tiber and to the Papal Basilica of Saint Mary Major for burial. The ceremony is estimated to end around 2 p.m. local time, or four hours after it begins.

Pope Francis’ funeral Mass will be the first of nine Masses held daily at St. Peter’s until May 4. This is an ancient tradition of the Catholic Church that observes nine days of consecutive mourning. According to Vatican News, a different group of mourners will participate each day, though the Eucharistic celebrations are open to everyone.

Who will attend Pope Francis’ funeral?

Hundreds of people, including world leaders and royals, are expected to attend Pope Francis’ funeral. 

US president Donald Trump confirmed on his Truth Social Platform that he and first lady Melania Trump will be at the funeral. This will be Trump’s first foreign trip in his second term. He is expected to have a seat in the third row, though the Vatican has yet to release an official seating chart. It is tradition for the first row of seats to go to Catholic royalty, and the second row to non-Catholic royals.

Prince William, who is attending on behalf of King Charles, will sit in the second row, which is reserved for non-Catholic royals. Former president Joe Biden and first lady Jill Biden, devout Catholics, will also attend the funeral.

Conclave: What happens next to choose the new pope

After Pope Francis’ funeral, the cardinals of the Roman Catholic Church will vote on his successor in an assembly of cardinals known as a conclave.

There are many matters for the cardinals to settle before the conclave begins, but once it does, it can take days or even weeks to conclude. Two-thirds of the cardinals’ votes are required to elect the next pope. The conclave occurs behind closed doors and the vote tally is never made public.

Read more: Where to Watch Conclave, the Vatican Thriller About Electing a New Pope

Look for the white smoke

The ballots are burned after each round, and chemicals are added to the flames to produce black smoke if there’s no majority. When a new pope has been selected, the chemicals will be added to the flames so they produce white smoke. Crowds gather in St. Peter’s Square to watch for the results.

If you’re fascinated by the process, you can watch a dramatized version of the events in 2024 film Conclave.

In the movie, Ralph Fiennes stars as Cardinal Thomas Lawrence, who spearheads the election of the next pope while investigating rumors about potential candidates. The film is based on the 2016 novel by Robert Harris and is completely fictional — though it does represent some of the events of how actual papal conclaves take place. In March, the film won the Academy Award for best adapted screenplay.

You can stream Conclave on Amazon Prime Video, or rent it for $6 on Apple TV, Fandango at Home, YouTube or Google Play Movies.

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Technologies

Today’s NYT Connections Hints, Answers and Help for April 26, #685

Hints and answers for Connections for April 26, #685.

Looking for the most recent Connections answers? Click here for today’s Connections hints, as well as our daily answers and hints for The New York Times Mini Crossword, Wordle, Connections: Sports Edition and Strands puzzles.

Today’s Connections puzzle features a lot of short words, but that doesn’t mean it’s easy. That purple category requires a lot of thinking — probably most people will solve it only by solving the other three and having four words left over. Read on for clues and today’s Connections answers.

The Times now has a Connections Bot, like the one for Wordle. Go there after you play to receive a numeric score and to have the program analyze your answers. Players who are registered with the Times Games section can now nerd out by following their progress, including number of puzzles completed, win rate, number of times they nabbed a perfect score and their win streak.

Read more: Hints, Tips and Strategies to Help You Win at NYT Connections Every Time

Hints for today’s Connections groups

Here are four hints for the groupings in today’s Connections puzzle, ranked from the easiest yellow group to the tough (and sometimes bizarre) purple group.

Yellow group hint: Rainbow.

Green group hint: San Fernando ____.

Blue group hint: Think Robert.

Purple group hint: Mixed-up hue words.

Answers for today’s Connections groups

Yellow group: Tint.

Green group: Valley.

Blue group: Bobs.

Purple group: Color anagrams.

Read more: Wordle Cheat Sheet: Here Are the Most Popular Letters Used in English Words

What are today’s Connections answers?

The yellow words in today’s Connections

The theme is tint. The four answers are color, hue, shade and tone.

The green words in today’s Connections

The theme is valley. The four answers are dale, dell, glen and hollow.

The blue words in today’s Connections

The theme is Bobs. The four answers are Dole, Hope, Marley and Ross.

The purple words in today’s Connections

The theme is color anagrams. The four answers are Dre (red), Gary (gray), genre (green) and lube (blue).

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Technologies

Today’s NYT Connections: Sports Edition Hints and Answers for April 26, #215

Hints and answers for the NYT Connections: Sports Edition puzzle, No. 215, for Saturday, April 26.

Looking for the most recent regular Connections answers? Click here for today’s Connections hints, as well as our daily answers and hints for The New York Times Mini Crossword, Wordle and Strands puzzles.

Connections: Sports Edition is tough today. The purple category theme threw me because of one phrase I didn’t know. And let’s hope you’re familiar with college coach surnames. Read on for hints and the answers.

Connections: Sports Edition is out of beta now, making its debut on Super Bowl Sunday, Feb. 9. That’s a sign that the game has earned enough loyal players that The Athletic, the subscription-based sports journalism site owned by the Times, will continue to publish it. It doesn’t show up in the NYT Games app but now appears in The Athletic’s own app. Or you can continue to play it free online.  

Read more: NYT Connections: Sports Edition Puzzle Comes Out of Beta

Hints for today’s Connections: Sports Edition groups

Here are four hints for the groupings in today’s Connections: Sports Edition puzzle, ranked from the easiest yellow group to the tough (and sometimes bizarre) purple group.

Yellow group hint: Try to achieve.

Green group hint: Move through it.

Blue group hint: Sideline bosses.

Purple group hint: Like a carton.

Answers for today’s Connections: Sports Edition groups

Yellow group: What one strives for.

Green group: Room to run.

Blue group: College football coaches.

Purple group: Box ____.

Read more: Wordle Cheat Sheet: Here Are the Most Popular Letters Used in English Words

What are today’s Connections: Sports Edition answers?

The yellow words in today’s Connections

The theme is what one strives for. The four answers are aim, goal, objective and target.

The green words in today’s Connections

The theme is room to run. The four answers are gap, hole, opening and space.

The blue words in today’s Connections

The theme is college football coaches. The four answers are Day, Lanning, Smart and Stoops.

The purple words in today’s Connections

The theme is box ____. The four answers are lacrosse, office, score and seat.

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